How does a project run?

If you’re curious about what your day will look like during an international project, here you’ll find a detailed overview of the typical flow. Programs like Erasmus+ or the European Solidarity Corps come in various formats and durations, but most projects share a similar basic structure. This guide will help you better prepare for the different stages of the project and get the most out of it.

Arrival and accommodation

The first day of the project is often dedicated to arrival and settling in. Participants usually arrive during the morning or afternoon to have enough time to get comfortable and get familiar with the new environment. After settling in, an introductory meeting takes place, aimed at introducing the organizers, coordinators, and other participants.
During this meeting, icebreaker activities are held to help break down initial barriers, create a friendly atmosphere, and facilitate making new connections. The project schedule and basic rules of conduct during the project are often presented as well.

Program days

A typical project day starts with a communal breakfast, followed by planned activities. The program is usually diverse and consists of different types of work designed not only to educate you but also to entertain you and help you meet new people and cultures.
Common activities include:

• Workshops and training sessions focused on the central theme of the project. These workshops are interactive and aimed at developing specific skills or knowledge.

• Group discussions and team activities that encourage collaboration and allow participants from different countries to share experiences.

• Cultural exchanges, where participants present their countries, traditions, customs, or languages, fostering mutual understanding and respect.

• Practical tasks and visits to local institutions — these activities help you better understand the context and environment in which the project takes place.

• Language courses or soft skills training (communication skills, teamwork, conflict resolution, etc.), which are often an integral part of projects focused on personal development.

Between sessions, there are breaks for refreshments and lunch, often provided by the organizers. There is usually also some free time for you to rest, explore the surroundings, or chat with other participants.

Evening program

Evenings are dedicated to informal social activities designed to strengthen relationships among participants while providing fun and relaxation.
Common evening activities include:

• Intercultural evenings, where everyone can present their country, traditional food, music, or customs. These gatherings are a great opportunity to discover different cultures and make new friendships.

• Film screenings, thematic discussions, or workshops aimed at developing critical thinking.

• Musical and dance performances, or informal jam sessions where participants have fun together and share their talents.

These evenings often help create a friendly and open community that lasts even after the project ends.

Final day and departure

The last day is dedicated to summarizing and reflecting on the entire project. There is often a final discussion where you can share your experiences, impressions, and insights gained during the project.