How to Apply for a Project

Have you found a project that caught your interest and are now wondering what’s next? Applying for an international project doesn't have to be complicated – you just need to know what steps to take, what to prepare, and what to watch out for. Below, you’ll find a detailed step-by-step guide to help you successfully go through the entire application process.

1. Read the call carefully

Before you dive in, it’s essential to thoroughly read the entire call – the project description provided by the organizers. Pay special attention to the following:

• Dates and location – Make sure you’re actually available at that time.

• Age and other requirements – Projects are usually aimed at a specific age group or participant profile (e.g. students, youth workers, beginners, advanced, etc.).

• Main project theme – Does it interest you? Do you want to engage with it?

• Financial conditions – Most costs (accommodation, food, program) are covered, and travel costs are reimbursed up to a certain limit. Check if there’s a participation fee and how much it is.

• Project language – Most projects are in English, but the level required varies. Often, basic communication skills are enough.

• How to apply and deadline – When and how you need to submit your application.

2. Prepare your application

Each project has its own application process. Most commonly, you’ll encounter these formats:

Motivation letter

Usually short (½ to 1 A4 page), written in English. It should be personal and specific – why the project interests you, what you can offer, and what you expect.

Application form

An online questionnaire (e.g. Google Form), where you provide your basic information and answer a few questions. Be clear and to the point.

CV (Curriculum Vitae)

Sometimes a simple CV in English is required – especially for training courses or volunteering. A basic overview of your education, experience, skills, and interests will do.

3. Submit the application

Follow the instructions in the call carefully:

• Where and how to send the application (email, form),

• Required file formats (PDF, DOCX),

• Whether to attach any additional documents.

Don’t wait until the last minute – a technical error could prevent your application from being submitted on time.

4. Interview (if part of the selection process)

Some projects include a short online interview – usually lasting 10–15 minutes and held in English. It’s mainly to check your identity, motivation, and basic language level. No need to worry – the interviews are usually friendly and informal.

5. Selection results

After the application deadline, you’ll receive a message letting you know if you were:

• Accepted – You’ll usually also receive an Info Pack with detailed information.

• Put on the waiting list – You might be contacted later if someone cancels.

• Not selected – Don’t be discouraged; there are plenty of other opportunities to try.

6. Confirm your participation

Once accepted, you should confirm your participation as soon as possible – usually by replying to an email or filling out a confirmation form. After that, the details of travel and accommodation are arranged. If you realize you won’t be able to attend, let the organizers know as soon as possible – this will free up the spot for someone else.

7. What happens after the project: Dissemination

Your experience doesn’t end with the project. In Erasmus+ and European Solidarity Corps (ESC) projects, participants are expected to carry out dissemination of results – that means sharing what you learned, experienced, and achieved with others.

This can take the form of, for example:

• A public post on social media or a website,

• A presentation at a school, organization, or community group,

• Writing an article or photo report,

• Creating a podcast, video, or poster summarizing your insights.

Dissemination is an important part of the program – it shows the impact of the project not only on you but on others as well.

8. Need advice?

Not sure how to proceed, what to write in your motivation letter, or how to fill in the form? Don’t hesitate to reach out – we’re happy to help and guide you through it.

Email: acrosseurope0@gmail.com
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